Sample Letters
SAMPLE LETTER TO COLLEGE ADMINISTRATORS
Date
________________________________
Name of College
________________________________
College Address
________________________________
City/State/Zip
Dear College Administrator:
I, ______________________________________, SSN: ___________________ request cancellation of my <school term> enrollment and that all charges incurred be waived for this term. The reason for this request is the activation of my <NG/Reserve unit> for < reason for mobilization>. A copy of my order to active duty is attached.
The U.S. Department of Education issued guidance to colleges and universities strongly encouraging them to provide full refunds of tuition and other institutional charges to those students forced to withdrawal to fulfill their military obligation.
Thank you for your consideration in this matter and I hope to return to classes as soon as I am released from active duty.
Sincerely,
________________________________
Soldier's Signature
Enclosure
Soldier's Orders
< state>
________________________________
Printed Name of Soldier
________________________________
Soldier's Street Address
________________________________
City, State, Zip
_____________________________________________________________________________________________________________________________________________________________
SAMPLE LETTER TO LENDING INSTITUTIONS
Date
________________________________
Name of Lender
________________________________
Lender's Address
________________________________
City/State/Zip
Dear Loan Administrator:
I ______________________________________, SSN: ___________________ have been ordered to active duty for <reason for mobilization>. A copy of my order to duty is attached. I request that my student loan(s) if in an in-school status, an in-school deferment status, or in a grace period status remain in that status during my period of active duty. I also request the appropriate time for me to resume enrollment in the next regular enrollment period that is available. If my loan(s) are in a repayment status, I request forbearance for the period indicated on my attached orders.
Should you have any questions please contact the Longwood Financial Aid Office at 434.395.2077 or 1.800.281.4677 or e-mail Terry Harris at harristt@longwood.edu.
Sincerely,
________________________________
Soldier's Signature
________________________________
Printed Name of Soldier
________________________________
Soldier's Street Address
________________________________
City/State/Zip
Enclosure
Soldier's Orders
CF:
___________________
Unit
< state personnel office>
______________________________________________________________________________________________________________________________________________________________________________________________________________________________
SAMPLE LETTER TO APPRENTICESHIP/OJT CERTIFYING OFFICIAL
Date
________________________________
Name of Firm
________________________________
Firm's Address
________________________________
City/State/Zip
Dear OJT/Apprenticeship Certifying Official:
I ______________________________________, SSN: ___________________ have been ordered to active duty for <reason for mobilization>. A copy of my order to duty is attached. I request cancellation of my OJT/Apprenticeship training program. My last day of work at the firm prior to activation is _____________________________.
Thank you for your consideration in this matter and I hope to return to work soon after I am released from Active Duty.
Upon my return to work, the State Approving Agency must to be notified as to the following:
• First day back to work at the firm
• Deactivation orders
• Form DD214
This is a significant change in the status of my enrollment and must be accompanied by VA Form 22-1999b.
Should you have any questions, please contact my academic advisor, ____________ at < telephone/email>.
Sincerely,
_______________________________________________________
Soldier's Name and Signature
_______________________________________________________
Soldier's Address
_______________________________________________________
City/State/Zip
Enclosure
Soldier's Orders
CF:
___________________
Unit
< state personnel office>
< state approving agency office>